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Registration
This activity takes care of fresh
registrations, renewals, changes in
registration details; transfer to
and from other Employment Exchanges,
re-registrations, brought-on live
register cases and maintenance of
duplicate cards i.e. registration
cards received from special cells
etc.
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Renewal of
Registration
This activity takes care of renewal
of registrations. The validity of an
index card is 3 years from the date
of registration. Grace period of 3
months is allowed. The registrants
are allowed to renew their
registration (in person or by
prepaid post) on any working day
during the period of three months of
registration namely the month in
which renewal falls due and
following two months. During this
time the index card is kept in the
live register. A person coming
within this 3 month time frame is
allowed renewal of his card
immediately. All cards are
periodically checked and those cards
which haven’t been renewed within
the period of 3 years and 3 months
are moved to the “Dead Register”.
The cards are maintained in the
“Dead Register” for a period of 2
months and then purged from records.
The number of cards so lapsed will
be entered in the Running Record.
Renewal may be done by the
registrant himself or by an
authorized person or via prepaid
post. A Log Book is maintained at
the Employment Exchange, separately
for counter and for postal renewals.
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Transfer of
Registration
When an applicant informs the
Exchange that he is moving to
another Exchange area his Index Card
is transferred to the Exchange
serving his new place of residence
under information to him. The
Exchange receiving the Index Card
thus transferred will register the
applicant immediately on a new Index
Card as a fresh registration. The
year of original seniority is added
at the end of the new registration,
number as the applicant is eligible
to carry with him his original
seniority of registration. The new
Identity Card is sent to the
applicant by post.
The Index Card is filed in the
appropriate section of the Live
Register behind the cards of
applicants registered at the
Exchange on the date of his original
registration ( i.e. the date from
which seniority is to be reckoned ).
The name of the Exchange from where
the registration was transferred and
the date of registration at the
Exchange are endorsed in red ink at
the top of the Index Card and the
remarks column on the X-63 to
facilitate filling as well as
tracing the X-1.
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Miscellaneous Activities related to
Registration
1. Postal
Registration
The facility of postal registration
is made available to all categories
of applicants. On receipt of the
postal request for registration, the
Exchange mails the Card X-1A, X-1B,
X-1C or X-1 as appropriate, to the
applicant with instructions to send
back the filled- in card to the
Employment Exchange. On receipt of
the filled-in cards, the Employment
Exchange registers the applicant the
same day and posts the Identity Card
to the applicant under a covering
letter. A running record of postal
registration is be maintained.
2. Repeat
Registration
When the same applicant applies for
registration more than once in the
same month (in case of casual
workers), normal registration action
is be taken but in order to have
separate statistics of repeat
registration, the words 'Repeat Regn.'
is entered in the 'remarks' column
of the X-63.
3. Addition of
Qualifications/Experience- Updation
of details
After registration, if an applicant
requests for addition of
qualifications or experience, it is
considered as a case of fresh
registration, if there is a change
in the recommended occupation
because of addition of
qualifications or experience.
4.
Cancellation of Registration
Registration may be cancelled under
the following grounds:
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Non-renewal
of registration- Registration
lapses at the end of 3 years and
3 months from the date of
registration. Beyond this date,
if renewal is not effected
registration lapses. Such lapsed
cards are retained separately
for two months in the 'Dead
Register'. The Live Register is
purged in the first week of
every month. The number of cards
so lapsed is entered in the
Running Record. If renewal is
not affected for these two
months then the registration
stands cancelled.
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Applicants
who fail to report consecutively
on two occasions against call
letters by the Employment
Exchange or decline offer of
submission three times without
satisfactory reasons are asked
to explain the reasons of their
non- response or refusal by
issuing a show-cause notice to
them (in X78B). If the
explanation given by the
applicant is not satisfactory or
no reply is received within the
time limit prescribed, the
registration of the applicant is
lapsed.
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Applicants
who after giving their
willingness in writing to be
submitted against a vacancy
either do not report for
interview to the employer or
refuse offers of appointment
made to them or decline
submission against suitable
vacancy stated as acceptable at
the time of registration, the
explanation of the applicants is
called on the form X-78. The
registration of the applicants
is cancelled if no satisfactory
reply is received within the
time limit prescribed or
explanation given by them is not
considered satisfactory.
Appropriate entries are made in
the Index Card of the applicant.
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Vacancy
Notification & Registration
Under the
provisions of the Employment
Exchanges (Compulsory Notification
of Vacancies) Act 1959, all Act
establishments have to compulsorily
notify all vacancies to Employment
Exchanges before filling them up.
Vacancies arising in establishments
not coming within the purview of the
Act and vacancies arising in the Act
establishments but not covered by
the Act are also received at the
Exchanges, when the employers notify
them voluntarily. Vacancies covered
by the E.E. (C.N.V) Act, is notified
to the Employment Exchanges in form
and manner prescribed in the
E.E-(C.N.V) Rules, 1960. Vacancies
not coming under the purview of the
Act may also be notified in the same
form, or over telephone, or by
personal contact. For all vacancies,
whether received from Act
establishments or Non- Act
establishments, by post, over
telephone, or through personal
contact an “Order Card” is opened
and entries of N.C.O, job
specifications and N. I. C-1 etc are
made. Vacancy notified is
acknowledged on Form X-45.
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Miscellaneous Activities related to
Vacancy Registration
1.
Vacancy Circulation
If an employer, while notifying a
demand, desires the distribution of
vacancies among more than one
geographical area making a reference
to other Exchanges necessary the
Exchange arranges circulation of
vacancy to these exchanges. If the
employer’s jurisdiction extends to
more than one Exchange area, the
Vacancy Exchange circulates the
vacancy to other exchanges after
ascertaining from the employer. The
submissions may be routed through
the vacancy exchange or made direct
to the employer. In case sufficient
numbers of jobseekers are not
available for a particular type of
vacancy, the vacancy is circulated
to local/neighboring/State/Central
Employment Exchanges for submitting
names.
2. Vacancy
Cancellation
Due to one reason or another, the
action taken on submitted/selected
job seekers may be undone as the
vacancy may be cancelled during the
course of submission process.
3. Review of
the Live Order Register
The Live Order Register is examined
daily so that no order card remains
unattended and rapid follow-up is
assured. If a card has remained on
the Live Register for more than
three months, and it has not been
possible to make submission even
after wider circulation (in relevant
cases), the Exchange advises the
employer (by personal contact, if
possible, or by sending a typed
letter in form X-68) of the
position. The date of issue of X-68
and reply received is entered on the
Order Card in the ‘follow-up’
column.
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